My colleague Alastair is conducting a survey about online academic collaboration, use of tools and attitudes to technology in the Academia as part of the Qlectives project. All participants who supply an email address (and complete the questionnaire by the 14 November) will be entered into a prize draw.
[Read more...]
Nascent: Igor – a Google Wave robot to manage your references
Looks like the Connotea team is on the right track. Instead of trying to bolt something to insert references into word, they are trying to go straight to wave.
We have blogged before about what a good integration between references and writing tools should look like, and quite honestly, Igor looks like it’s really getting it in terms of agility. You can specify a few terms and it disambiguates that into the reference you need. Looks smarter than the approach that endnote/bibTeX/zotero/Mendeley use. It only works for the online reference managers citeUlike and Connotea, though.
I’m not sure the references are portable, i.e., if I copy/paste a chunk of text with references, they come along to wherever I paste it to (it must be another wave, in this case). Endnote/bibTeX get this right, although they depend on a local file that you would have to send along.
As things stand, I think wave has a very good chance of becoming _the_ platform for collaborative scientific writing. You may have to convince your collaborators to try it (and some must have been put off by Google Docs, which is clearly not ready for science), but it could be very motivating to see their writing grow next to yours in real time.
Since wave is a lot more open than Google Docs it would not surprise me to see robots coming up to mend the deficiencies that make Docs unfit for papers: no tables, crossrefs, footnotes, equations, etc. Wave gives you versioning for free, which was another pain point of scientific collaboration.
Igor – a Google Wave robot to manage your references from Stew Fnl on Vimeo.
Drafting hacks: In long docs view only a section at a time
I’m sure everyone here is familiar with drafting. It’s a very demanding activity, and my feeling is that there are no proper tools out there. Word is clearly not a good drafting tool, and raw latex is not much better. I particularly use onenote, but it’s not without its problems (I work under linux too, and there the closest solution I could find is to use rightnote under wine).
Surprisingly enough, the Office team has a website to request feedback, and they seem to use it (!). This is a way to talk to the developers directly, something I missed when using microsoft products for a long time. So if you have a pet peeve, go post it there. Here’s mine:
In long docs view only a section at a time
Navigating a long doc is awful for drafting. The toilet paper metaphor doesn’t work, human working memory cannot keep track of location of ideas that way. Onenote shows a much better metaphor, where one idea/section is its own tab. This idea agrees with the programming maxim "a function should use a screen at the most. If it doesn’t fit a screen, it’s too long". writing text is not programming, but it’s close: many ideas organized in a logical way, with dependencies.
So the proposal: In long docs, view only a section at a time. This could be draft mode, or a checkbox for any mode.
Btw, outline mode is not what I mean. Apart from being ugly as hell, it shows all other sections folded. I mean a completely crear screen with just the section you are working on.
It sorta can be done now, by using a master document and making each section a subdocument… but it’s not very agile. I rearrange sections a lot. Having each subdoc as another window separately is confusing.
I’m curious to hear what your tricks are for drafting. I’m surprised that things like onenote don’t get more attention in this community. They do take quite a lot of mental effort out from writing for me.
False Epiphany: Incompletion, 15 Causes and Solutions
Just a quick one to highlight The False Prophet. S/he presents a list of reasons why things don’t get done, together with Preventive measures and solutions.
This is quite a finding. Example:
4. Distraction (…)
Preventive measures
When you commit to a project, set a daily/weekly schedule. Consistent time-structure is what gets projects done that last longer than the excitement of inspiration. Working on the project first thing in the morning is one way to head off distraction.
Set up your own status meetings, just as with “dependency”, since, in a way, you are depending on yourself to deliver. Having a regular status meeting with a friend (say, in a phone call) can keep you on track.
See “attention overload”, below.
Solutions (to be used after you’ve gotten distracted)
The 5M method. Note the time. Think of a tiny task that you think you can complete in five minutes. Give yourself an hour to do it. You can do the task right now, and then slack off. You can wait until five minutes are left in the hour and then rush. Odds are, once you do this tiny task, you’ll feel different. You’ll have some momentum. Your brain will now be returning to the work you want to do instead of the distraction. Or perhaps not. You can still slack off the rest of the hour if you prefer. A deal’s a deal.
He also has an interesting post on ‘how to fix grad school’. I like the way he presents arguments, and then tries to shut them down.
False Epiphany» Blog Archive » Incompletion: 15 Causes and Solutions
CiteULike + BibDesk: Sync your references and live smarter
It should be no surprise that many of us love Zotero, especially since they added support for reference sharing and synchronization.
I am probably the only exception in the AP team. As a longstanding MacTeX user, I keep my references organised with BibDesk, one of the sweetest pieces of (open source) software ever written for TeX users working on Mac OS. When hunting for references, I use CiteULike as a fast and effective solution to bookmark and tag papers. My workflow usually starts with an exploratory phase based on CiteULike. As soon as I have read a paper and need to cite it, I export its reference from CiteULike into BibDesk, filing the PDFs with the help of the autofile functionality in BibDesk. So far I have been quite happy with this workflow even if it involves a little bit of fiddling to correctly import references into my local library.